How to create an attendance policy?

How to create an attendance policy?


Policies


  1. Select Create Policy to create a new attendance policy
  2. Select group company
  3. Enter Policy Name, Grace Time and Grace time early clock-out. Other fields such as Minimum duration required for Over Time
  4. Enter the number of optional holidays(days) that can be availed 
  5. Check the option if optional holidays should be auto approved
  6. Specify the Mark-In policy, whether you want an employee to record both In Time and Out Time or only In Time. 
  7. In Clock in Request Policy, you can check the checkboxes for Work from Home and/or out duty
  8. Specify how many back dated days’ attendance can be regularized by the manager in the Edit Back Dated Attendance (Days) field.
  9. If you enable the Leave Deduction Policy, leaves are deducted for an employee when he/she is marked absent
  10. Under Deduct Leaves from, choose which leaves should be deducted.
  11. If necessary, Check Deduct Leave after Approval, include holidays in counting above instances or Include weekly offs in counting above instance
  12. If you enable Late Mark policy, you can specify the leave deduction for an employee when he/she is marked late. You have the following options:
  1. Late mark leave deduction: Choose whether a full day/half day leave should be deducted.
  2. Late Mark Leave Type: Choose what type of leave (sick leave, casual leave, etc.) should be deducted.
  3. Number of Late Marks: Enter the number of late marks (number of days an employee is marked late) on which a leave should be deducted.
  4. Check Deduct Leave after Approval, if necessary.
  1. If you enable Work Duration Policy, you can specify leave deduction for an employee when he/she does not complete the required hours of work in a day. You have following options:
  1. Minimum duration to count half-day: Select the no. of hours and minutes to count half day for a day.
  2. Minimum duration to count full-day: Select the no. of hours and minutes to count full day for a day
  3. Select Leave type to deduct leave. 
  4. Check Deduct Leave after Approval, if necessary.
  1. If you enable Early Mark Policy, you can specify leave deduction for an employee when he/she clocks-out before time. You have following options:
  1. Early mark leave deduction: Choose whether a full day/half day leave should be deducted.
  2. Early mark leave type: Choose what type of leave (sick leave, casual leave, etc.) should be deducted.
  3. Number of early marks on which leave should be deducted: Enter the number of early marks (number of days an employee clocks out before time) on which a leave should be deducted.

The number of consecutive working days for an employee to be considered as absconding can be set. For example, if Trigger Absconding Flow After (Days) is set as 3 and the employee is absent for 3 consecutive days. Absconding Report can be obtained from Reports.





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